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2006-2007 AGM Report

Teaching Children Special Interest Group - AGM Report 2006-2007 Academic
Year

Friday, November 23, 2007

Agenda

0. Determination of Meeting Chair
1. Officer Reports
2. Officer Elections
3. Constitution
4. TLC
5. Web Discussion

0. At the request of Naoko McLellan and agreed to by the members at the meeting, the chair was handed over to NPO JALT President Steve Brown.

1. Officer Reports: as written ? reports are attached here, in the officers section of the TLC Vol 12 No 4 and on the website at:
　　　　　　　http://www.tcsig.jalt.org/en/reports
Financial Report as submitted by Aleda Krause accepted. 13-0-1

2. Officer Elections
Voting results for elections conducted at the AGM
Coordinator: Naoko McLellan 11; 1 abstention, absentee ballots: 6
Treasurer: Aleda Krause 12; 1 abstention; absentee ballots: 6
Publicity: Dennis Grass 13; absentee ballots: 6
Publications: Cynthia Keith 12, absentee ballots: 6, 1 abstention
Membership:
　　　Chris Hunt 3; Mary Burkitt 11
　　　1 abstention
　　　Absentee ballots: Chris Hunt 1; Mary Burkitt 5
Program Chair: Mayuka Habbick 14; absentee ballots: 6

3. The TC SIG Constitution was passed with some modifications. 13-0-0 The completed version will be put up onto the TC SIG website in the next week.

4. TLC
Briefly discussed immediately following approval of agenda and in conjunction
with the Treasurers report. Cynthia Keith asked how much the current printing
of the TLC costs. Aleda Krause answered that the cost of printing 1 TLC
is currently \100,000 with the on-line version approximately \20,000 -
30,000. We currently publish 4 issues a year, 3 print issues, 1 online.

5. Web discussion: outstanding tenders:

  1. TLC layout contract for \25,000; Website administration for \1000 per hour worked. Duties to be administered by the Publications Officer. Cynthia Keith explained details pertaining to these two contracts and answered some questions from Chris Hunt on these tenders before he had to leave the meeting. The discussion continued with the members present.
  2. Both approved for payment by unanimous vote by the members present. Contracts
    were awarded for 1 year as tendered to Lisa Nishiyama “Studio EL”
  3. Contracts were signed by Coordinator Naoko Mclellan and will be held by the treasurer with our accounting documents as it involves the payment of sig funds.

All business concluded, the meeting was adjourned at 6:55pm

AGM Minutes taken by NPO JALT Director of Membership/TC SIG Member Ann Mayeda